Serving as a Board Member

Serving on the Olde Towne Portsmouth Civic League Board is a rewarding way to give back to your neighborhood and be the voice of our members. Board terms are two years. Board members must be OTPCL members in good standing, are required to attend monthly league meetings and board meetings, attend volunteer engagements, as well as, be available to weigh in on decisions that requires a Board vote.

A call for the nomination of candidates for office shall be made at the annual March and April meetings. Nominations must be made not less than one week prior to the annual May meeting. The President shall designate a member in good standing to receive nominations and shall inform the membership of the identity of that person and that person’s contact information. The designated person shall inform the Executive Board of the nominees promptly upon the closing of the nomination period, and the Secretary shall promptly give notice to the membership of the nominees. Membership will vote on the Board slate  at the May meeting. The newly elected Board will run the June meeting. Term officially begins in July.

Please review OTPCL By-laws and Constitution for more information about our League and the role the Board has in leading the organization.

• OTPCL By-laws
• OTPCL Constitution

President
The President shall preside impartially over all meetings.

The President shall have ultimate authority and responsibility for the supervision of all affairs of the League.

The President shall appoint chairs to the annual Audit Committee, Membership Committee, and Technology Committee as well as the chairs to such special
committees as may be required.

The President shall serve as ex-officio member of all committees.

First Vice President
The First Vice-President, or another officer as designated by the Board, shall be responsible for promoting the League’s special interests that are affected by the local, state, or federal government.

The First Vice-President as directed by the Board shall attend or designate representatives to attend governmental meetings and report to the Executive Board on same.

Second Vice President
The Second Vice-President, or another officer as designated by the Board, shall be responsible for promoting the League’s interests that are affected by other non-governmental organizations (e.g., news media, other civic associations, non-profits, commercial entities etc.).

The Second Vice-President, as directed by the Board, shall attend or designate representatives to attend meetings of non-governmental organizations and report to the Executive Board on same.

Treasurer
The Treasurer shall collect and distribute all monies received by the organization.

The Treasurer shall be responsible for keeping accurate records, preparing the budget in collaboration with the Executive Board, maintaining the annual budget for their term of office, and at the end of their term, assisting the incoming Treasurer and Executive Board in the preparation of the budget for the following year.

The Treasurer shall serve as liaison to an independent accountant tasked to provide bookkeeping services for the OTPCL.

Secretary
The Secretary shall be responsible for maintaining accurate records in an electronic filing repository of all meeting minutes and official League correspondence.

The Secretary shall be responsible for notifying the membership of all meetings.

The Secretary shall verbally confirm whether a quorum has been met prior to hearing a motion for a vote to occur.